H.R. Policies and Procedures
Section 1 - H.R. Policies and Procedures Introduction
1.1 Purpose And Structure
1.2 Amending And Updating The Manual
Section 2 - Establishments
2.1 Purpose And Structure
2.2 Organisation Policy
2.2.1 Powers Of Approval Delegates
2.3 Positions
2.4 Organisation/Establishment Certificates
2.5 Procedure
2.5.1 Creating Positions
2.5.2 Abolishing Positions
2.5.3 Reclassifying Positions
2.5.4 Transferring Positions
2.5.5 Detachments And Positions For Special Duties
2.5.6 Variations To Hours For Part-Time Positions
2.5.7 Recommendations For Organisation Change
2.5.8 Reclassification Proposals
2.6 Occupancy Status Of Positions
2.7 Organisation Records
2.8 Consultation On Organisation Change
Appendix A
Section 3 - Employment
3.1 Purpose
3.2 Authority
3.3 Approved By
3.4 Employment Categories
3.4.1 Permanent Employment
3.4.2 Fixed Term Employment
3.4.3 Casual Employment
3.5 Recruitment Policy
3.6 Qualifications - Conditions Of Service And Advancement
3.7 Pre-Placement Medical Assessments And Examinations
3.8 Character Check
3.9 Probation - Permanent Employment
3.10 Special Employment Programs
3.10.1 General Policy
3.10.2 Tertiary Students Work Experience Program
3.10.3 Vacation Employment of Tertiary Students
3.10.4 Work Experience Program for School Students
3.10.5 Conditions Relating to Participating Students
3.10.6 Australia Post Liability for Injury
3.10.7 Operation of the Program in Vic. & Qld.
3.11 Employee Records Access Policy
3.11.1 Background
3.11.2 Policy Scope
3.11.3 Process Overview
3.11.4 Where Access Is Granted
3.11.5 Requests For Amendment To Employee Records
3.11.6 Where Access Is Refused
3.11.7 Exceptions Under Which Access May Be Refused.
3.11.8 Freedom Of Information Act Request
Section 4-1 - Employment Categories - Conditions of Service
4.1 General
4.1.1 Purpose
4.1.2 Authority
4.1.3 Categories
4.2 Permanent Full Time Conditions
4.2.1 Authority
4.2.2 General
4.3 Fixed Term Full Time Conditions
4.3.1 Authority
4.3.2 General
4.4 Permanent And Fixed Term Part Time Conditions
4.4.1 Eligiblity
4.4.2 Authority
4.4.3 General Conditions
4.4.4 Recreation Leave
4.4.5 Sick Leave
4.4.6 Sick Leave Credits Retained When Weekly Hours Change
4.4.7 Annual Leave Bonus
4.4.8 Calculating Leave Bonus
4.4.9 Maternity Leave
4.4.10 Long Service Leave
4.4.11 Remote Locality Conditions
4.5 Casual Employees
4.5.1 Eligibility
4.5.2 Authority
4.5.3 General
4.5.4 Increments/Salary Advancement Conditions
4.6 Temporary Part-Time Support Services Officers
4.6.1 Authority
4.6.2 Eligibility
4.6.3 Rates of Pay
4.6.4 Increments
4.6.5 Leave
4.6.6 Payment for Public Holidays Not Worked
4.6.7 Payment for Usual Hours on a Public Holiday
4.6.8 Sunday Duty
4.6.9 Duty Beyond Usual Hours and Overtime
4.7 Temporary Attendant/Chef Employees
4.7.1 Authority
4.7.2 Eligibility
4.7.3 Special Conditions
Section 4-2 - Permanent Full Time
4.2.1 Authority
4.2.2 General
Section 4-3 - Fixed Term Full Time Employees
4.2.1 Authority
4.2.2 General
Section 4-4 - Permanent and Fixed Term Part Time Staff
4.4.1 Eligibility
4.4.2 Authority
4.4.3 General conditions
4.4.4 Recreation leave
4.4.5 Sick leave
4.4.7 Annual leave bonus
4.4.8 Leave bonus
4.4.9 Maternity leave
4.4.10 Long service leave
4.4.11 Remote locality conditions
Section 4-5 - Casual Employees
4.5.1 Eligibility
4.5.2 Authority
4.5.3 General
4.5.4 Increments / salary advancement conditions
Section 4-6 - Temporary Part Time Support Service Officers
4.6.1 Authority
4.6.2 Eligibility
4.6.3 Rates of pay
4.6.4 Increments
4.6.5 Leave
4.6.6 Payment for public holidays not worked
4.6.7 Payment for usual hours on a public holiday
4.6.8 Sunday duty
4.6.9 Duty beyond usual hours and overtime
Section 4-7 - Temporary Attendant/Chef Employees
4.7.1 Authority
4.7.2 Eligibility
4.7.3 Special conditions
Section 5 - Code of Ethics
5. Statement of ethics
5. Corporate values
5. Introduction
5. Code of ethics
5. If the code is breached
Section 6 - Employee Counselling, Discipline and Protected Disclosure Policy and Procedures
6.1. Australia Post Employee Counselling and Discipline Process- Authority
6.1.1 Policy
6.1.2 Review of Australia Post Employee Counselling and Discipline Process
6.1.3 Protected Disclosure Reporting Guidelines
6.1.4 Protection of Whistleblowers
6.2. Employee Counselling and Discipline Process - Introduction
6.2.1 Australia Post Code of Ethics
6.2.2 Australia Post's Employee Counselling and Discipline Process
6.2.3 Broad Outline of the Employee Counselling and Discipline Process
6.2.4 Formal Stages
6.2.5 Third Party Involvement
6.2.6 Records
6.2.7 Formal Counselling
6.2.8 Warning Counselling
6.2.9 Inquiry
6.2.10 Disciplinary Action
6.2.11 Appeals Against Disciplinary Action
6.2.12 Criminal Offences
Appendices
1. Sample Notification of Formal Counselling Interview.
2. Formal Counselling Interview Report form.
3. Sample Notification of Warning Counselling Interview.
4. Warning Counselling Interview Report form.
5. Sample Notification of Inquiry.
6. Sample Notification of Inquiry Recommendation.
7. Sample Notification of Disciplinary Decision.
8. Guidelines for HR Department on Application of Monetary Penalty
Section 7 Promotions and Transfers
7.1 Staff Selection
7.1.1 Purpose
7.1.2 Eligibility
7.1.3 Basis for Selection
7.1.4 Definition of Efficiency
7.1.5 Advertising Vacancies
7.1.6 Selection Criteria
7.1.7 Selection Committees
7.1.8 Selection on Basis of Application
7.1.9 Direct Nominations
7.2 Promotions
7.2.1 Purpose
7.2.2 Approved By
7.2.3 Authority
7.2.4 Definition of Promotion
7.2.5 Notification of Provisional Promotions
7.2.6 Action Pending Confirmation of Promotion
7.2.7 Action Where Appeal Upheld
7.2.8 Date of Effect of Promotion
7.2.9 Employee Permitted to Decline Promotion
7.2.10 Release of Employees
7.2.11 Appeal Rights
7.2.12 Procedure on Appeal
7.2.13 APPAB
7.2.14 Cancellation of Provisional Promotion
7.2.15 Inoperative Appeals
7.3 Permanent Transfers
7.3.1 Purpose
7.3.2 Applied By
7.3.3 Authority
7.3.4 General
7.4 Temporary Performance
7.4.1 Purpose
7.4.2 Applied By
7.4.3 Authority
7.4.4 Need to Fill Position
7.4.5 Advertising / Merit Principle
7.4.6 Basis For Selection / Availability
7.4.7 Appeal Eligibility
7.4.8 Timing of Appeal
7.4.9 Appeal Upheld
7.4.10 Partial Performance
7.5 Vacancies
7.5.1 Occurrence of Vacancies
7.5.2 Filling Vacancies
7.5.3 Permanent Filling - Order of Priority
7.5.4 Permanent Part Time Employees
7.5.5 Fixed Term Employees
7.5.6 Time Limit for Filling Vacancies
7.5.7 Review of Vacant Positions (Above the Base Grade)
7.5.8 Consequential Vacancies
7.5.9 Applications for Advertised Vacancies
7.6 Job Information Circular (JIC) Procedures
7.6.1 Purpose
7.6.2 Applied By
7.6.3 Procedure
7.6.4 Consequential Vacancies
7.6.5 Preparation of Vacancy for Provisional Promotion
Schedules for the JIC
7.6.6 Role of Human Resources Department
7.6.7 Cancellation of Provisional Promotion
Section 8 General Grievances Process
8.1 Purpose
8.2 Authority
8.3 Underlying Principle
8.4 Exclusions
Section 9 Redeployment/Redundancy
9.1 Purpose
9.2 Objective
9.3 Australia Post's Obligations
9.4 Eligibility
9.5 Authority
9.6 Consultation
9.7 Competency Test
9.8 Records
9.9 Redeployment To A Lower Position
9.10 Retention Of Non-Salary Benefits
9.11 Refusal Of Redeployment Decision
9.12 Right Of Review
9.13 Financial Advice
9.14 Re-Employment With Australia Post
9.15 Employee Previously Retired Invalidity
Section 10 Attendance Requirements
10.1 Purpose
10.2 Authority
10.3 Employee Responsibilities
10.3.1 Attendance
10.3.2 Absences
10.3.3 Late Attendance
10.4 Management Responsibilities
10.4.1 Late Attendance
10.5 Where Absence is not to count as Service
10.6 Industrial Stoppages - Effect on Service
Section 11 Cessations
11.1 General
11.1.1 Purpose
11.1.2 Approved By
11.1.3 Authority and Provisions
11.1.4 Procedure
11.2 Death
11.2.1 General
11.2.2 Letter of Condolence
11.2.3 Information to be Provided During Visit to Next of Kin
11.2.4 Documents to be Completed and Other Action
11.2.5 Verification for Payment
11.2.6 Filling of Vacancy
11.2.7 Removal Expenses for Dependants
11.3 Dismissal
11.3.1 General
11.3.2 Date of Effect of Dismissal
11.3.3 Pay Cessation Advice
11.3.4 Final Payment of Entitlements
11.3.5 Employment Register
11.3.6 Filling of Vacancy
11.4 Abandonment of Employment
11.4.1 Application
11.4.2 Advice to Employee
11.4.3 Advice Received of Reason for Absence
11.4.4 No Response Regarding Absence
11.4.5 Late Advice of Reason for Absence
11.4.6 Final Payment of Entitlements
11.4.7 Other Administrative Action
11.4.8 Employment Register
11.5 Miscellaneous Separations
11.5.1 Annulment and Subsequent Termination
11.5.2 Expiry of Employment
11.5.3 Part-Time Employees
11.5.4 Redundancy
11.6 Resignation
11.6.1 General
11.6.2 Notice of Resignation
11.6.3 Acceptance of Resignation
11.6.4 Change of Resignation Date
11.6.5 Resignation Pending Discipline
11.6.6 Resignation from Age 55
11.6.7 Withdrawal of Resignation
11.6.8 Effective Date of Resignation
11.6.9 Resignation on a Public Holiday
11.6.10 Cessation on Other Than Resignation Date
11.6.11 Counselling
11.6.12 Resignation Due to Illness
11.6.13 Administrative Action
11.6.14 Filling of Vacancy
11.6.15 Unsatisfactory Service
11.6.16 Employees on Temporary Transfer
11.6.17 Statement of Service
11.6.18 Resignation to Contest Election
11.7 Voluntary Retirement
11.7.1 General
11.7.2 Date of Voluntary Retirement
11.7.3 Final Payment of Entitlements
11.7.4 Filling of Vacancy Pending Retirement
11.8 Employment Beyond Age 65
11.8.1 General
11.8.2 Employment Status
11.8.3 Conditions of Service Implications
11.8.4 APSS Contributors
11.8.5 CSS Contributors
11.8.6 Final Payment of Entitlements
11.8.7 Filling of Vacancy Pending Retirement
11.9 Retirement (Invalidity)
11.9.1 General
11.9.2 Delegates
11.9.3 Decision to Retire (Invalidity)
11.9.4 Initial Interview by Management
11.9.5 Arrangements for Medical Examination
11.9.6 Information Required Prior to Medical Examination
11.9.7 Description of the Employee's Duties for the Approved Medical Practitioner
11.9.8 Work Performance Report
11.9.9 Referral of Information to Approved Medical Practitioner
11.9.10 Advice to Employee before Medical Examination
11.9.11 Employee Unfit to Attend Medical Examination
11.9.12 Approved Medical Practitioner's Report and Recommendation
11.9.13 Fit to Resume Duty
11.9.14 Transfer to Alternative Employment at Same Classification
11.9.15 Transfer to Alternative Employment at Lower Classification
11.9.16 Notice of Transfer
11.9.17 Payment of Partial Invalidity Pension - CSS Members Only
11.9.18 No suitable Alternative Employment
11.9.19 Further Sick Leave and Medical Review
11.9.20 Retirement Recommendations by Approved Medical Practitioner
11.9.21 Cessation of Duty Following Retirement Decision
11.9.22 Referral of Approved Medical Practitioner's Recommendation to ComSuper (CSS Members Only)
11.9.23 Referral of Approved Medical Practitioner's Recommendation to APSS Administrator
11.9.24 Advice to Employee Regarding Retirement/Transfer and Review Rights
11.9.25 Appeal Period
11.9.26 Confidentiality of Medical Information
11.9.27 Compensation Cases
11.9.28 Date of Retirement
11.9.29 Calculation of Retirement Date
11.9.30 Notice of Retirement where Employee Consents to Retirement
11.9.31 Date of Effect where Employee does not Consent to Retirement
11.9.32 Backdating of Retirement
11.9.33 Placement on the Unattached List
11.9.34 Assistance of Welfare Officer
11.9.35 Documents for Superannuation Benefits
11.9.36 Final Payment Action on Retirement
11.9.37 Letter of Appreciation - Retirement
Section 12.1 Flex-Time
12.1.1 Authority
12.1.2 Purpose
12.1.3 Eligibility
12.1.4 Definition
12.1.5 Responsibilities
12.1.6 Recording of Attendance
12.1.7 Provisions
12.1.8 Daily Working Hours
12.1.9 Core Times
12.1.10 Flex Period
12.1.11 Notification of Absence
12.1.12 Lunch Break
12.1.13 Settlement Period
12.1.14 Carryover To Next Settlement Period
12.1.15 Core Time Flex-Time Leave
12.1.16 In Conjunction With Other Leave
(a) Sick Leave
(b) Study Leave
(c) Public Holidays
12.1.17 Higher Duties Allowance
12.1.18 Working Away From Head Station
12.1.19 Overtime
Section 12.2 Reduced Attendance Rostering Service Conditions
12.2.1 Authority
12.2.2 Purpose
12.2.3 Eligibility
12.2.4 Delegation
12.2.5 Rostering
12.2.6 Accounting
12.2.7 Pay Deductions For Time Not Worked
12.2.8 Public Holidays
12.2.9 Recreation Leave
12.2.10 Application For Leave Form
12.2.11 Sick Leave
12.2.12 Special and Bereavement Leave
12.2.13 Maternity Leave
12.2.14 Defence Service Leave
12.2.15 Long Service Leave
12.2.16 Higher Duties
12.2.17 Cessations of Employees
12.2.18 Transfer to Area Working Different Hours
12.2.19 Overtime
Section 13 Assistance with Studies
13.1 - Purpose
13.2 - Approved By
13.3 - Eligibility
13.4 - Authority
13.5 - Provisions
13.5.1 - Levels of Assistance
13.5.2 - What may Be Approved
13.5.3 - Approved Courses
13.5.4 - Submitting Applications
13.5.5 - Approval As A Student
13.5.6 - Sponsored Student
13.5.7 - Part-Time Study
13.5.8 - Full-Time Study
13.5.9 - Short Courses
13.5.10 - Funding
13.5.11 - Special Circumstances
13.5.12 - Review of Applications
13.5.13 - Monitoring Requirements
13.5.14 - Forms
Appendix 1 - Calculating Leave and Leave Credits (Full and Part-Time Employees)
Appendix 2 - Assistance with Studies External Training Approval Form
Appendix 3 - Recovery of Study Payments made by Australia Post
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