H.R. Policies and Procedures
ALLOWANCES
Section 17.1 Airconditioning Allowance
17.1.1 - Purpose
17.1.2 - Approved by
17.1.3 - Authority
17.1.4 - Eligibility
17.1.5 - Prescribed Localities
17.1.6 - Approved Months
17.1.7 - Calculation of the Subsidy
17.1.8 - Single Quarters
17.1.9 - Proof of Expenditure
17.1.10 - Method of Payment
17.1.11 - Procedure
17.1.12 - Absence from Locality
Attachment A
Section 17.1 Dependant Allowance
17.2.1 - Purpose
17.2.2 - Approved by
17.2.3 - Authority
17.2.4 - Eligibility
17.2.5 - Payment
17.2.6 - Procedure
17.2.7 - Leave
17.2.8 - Additional payments
17.2.9 - Count as Salary
Section 17.3 Disturbance Allowance
17.3.1 - Purpose
17.3.2 - Approved by
17.3.3 - Authority
17.3.4 - Eligibility
17.3.5 - Amounts of Allowance
17.3.6 - Proof of Expenditure
17.3.7 - Disturbance Allowance Not Payable
17.3.8 - Procedure
17.3.9 - Telephone Connection
17.3.10 - Movement of Motor Vehicle
17.3.11 - Removal of Pets
Section 17.4 Education Costs assistance
17.4.1 - Purpose
17.4.2 - Approved by
17.4.3 - Authority
17.4.4 - Eligibility
17.4.5 - Approved Secondary School
17.4.6 - Period of Payment of Allowance
17.4.7 - Allowance Payable
17.4.8 - Calculation of Boarding Allowance
17.4.9 - Calculation of Tuition Allowance
17.4.10 - School Vacations and Other Absences from School
17.4.11 - Allowance Instalments
17.4.12 - Officer Transferred to Another Locality
17.4.13 - Termination of Allowances
17.4.14 - Allowance for Repeated Years
17.4.15 - Applications
Section 17.5 First Aid Allowance
17.5.1 - Purpose
17.5.2 - Approved by
17.5.3 - Authority
17.5.4 - Appointment of First Aid Attendants
17.5.5 - Procedure
17.5.6 - Rates of Payment
17.5.7 - Special Conditions
17.5.8 - Refund of Fees
17.5.9 - Allowance Counts as Salary for Superannuation
Section 17.6 Tropical and Temperate Clothing Allowance
17.6.1 - Purpose
17.6.2 - Approved By
17.6.3 - Authority
17.6.4 - Eligibility
Section 17.7 Higher Duties Allowance
17.7.1 - Purpose
17.7.2 - Approved By
17.7.3 - Eligibility
17.7.4 - Authority
17.7.5 - Age Rates
17.7.6 - Junior Employee Acting in Adult Position
17.7.7 - Definition of Higher Classification
17.7.8 - Minimum Period for Higher Duties
17.7.9 - Accruing Increments through Higher Duties Service
17.7.10 - Higher Duties Allowance as Salary
17.7.11 - Justification of Higher Duties
17.7.12 - Determining Higher Duties Rate
17.7.13 - Higher Duties Whilst Travelling
17.7.14 - Higher Duties During Paid Leave
17.7.15 - Inclusion of Higher Duties In Payment in Lieu of Leave
17.7.16 - Higher Duties on Other Than Normal Working Day
17.7.17 - Higher Duties in Position with Salary Barrier
17.7.18 - Employee Already Acting Required To Act in Still Higher Position
17.7.19 - Higher Duties During Suspension
17.7.20 - Classification Change of Higher Duties Position
17.7.21 - Higher Duties While Training
17.7.22 - Preparation and Submission of Higher Duties Authority
17.7.23 - Recording of Higher Duties Allowance
17.7.24 - Take Over and Hand Over
17.7.25 - Take Over Before Public Holiday - Postal Manager
17.7.26 - Payment of Higher Duties for Partial Performance of a Higher Position
Section 17.8 Headquarters Relocation Allowance
17.8.1 - Purpose
17.8.2 - Approved By
17.8.3 - Authority
17.8.4 - Application
17.8.5 - Approval
17.8.6 - Method of Calculation
17.8.7 - Guide to Calculations
17.8.8 - Cessation of Allowance
17.8.9 - Special Circumstances
17.8.10 - Limitations
17.8.11 - Allowance Not Payable
Section 17.9 Divide Allowance
17.9.1 - Purpose
17.9.2 - Approved By
17.9.3 - Authority
17.9.4 - Eligibility Provisions
17.9.5 - Part Time Employees
17.9.6 - Rate of Allowance
17.9.7 - Salary for Extraneous Payment Purposes
17.9.8 - Salary for Superannuation Purposes
Section 17.10 Industry Allowance
17.10.1 - Purpose
17.10.2 - Approved By
17.10.3 - Authority
17.10.4 - Payment During Leave and Public Holidays
17.10.5 - Definition of Construction Work
17.10.6 - Classifications Eligible for Industry Allowance
17.10.7 - Rate of Allowance
Section 17.11 Intermittent Motor Driving Allowance
17.11.1 - Purpose
17.11.2 - Approved By
17.11.3 - Authority
17.11.4 - Procedure
17.11.5 - Allowance During Paid Leave
17.11.6 - Related Policy
17.11.7 - Allowance Regarded As Salary for Calculating Extraneous Payments
Section 17.12 Linguistic Allowance
17.12.1 - Purpose
17.12.2 - Approved By
17.12.3 - Authority
17.12.4 - Eligibility/Provisions
17.12.5 - Related Policy
17.12.6 - Application Procedure
17.12.7 - Periodic Review
17.12.8 - Rate of Allowance
17.12.9 - Payment During Leave
17.12.10 - Salary for Extraneous Payment Purposes
17.12.11 - Salary for Superannuation Purposes
Section 17.13 Living Away From Home Allowance
17.13.1 - Purpose
17.13.2 - Approved By
17.13.3 - Authority
17.13.4 - Eligibility
17.13.5 - Calculation of Allowance
17.13.6 - Procedure
17.13.7 - Payment During Absence
17.13.8 - Reviews - Change in Living Conditions
17.13.9 - Other Allowances
17.13.10 - Allowance Not Regarded As Salary
Section 17.14 Private Motor Vehicle Allowance
17.14.1 - Purpose
17.14.2 - Approved by
17.14.3 - Authority
17.14.4 - Guidelines for Approval
17.14.5 - Rates of Allowance
17.14.6 - Additional Allowance
17.14.7 - Parking Fees, Bridge and Punt Tolls
17.14.8 - Public Transport Stoppages From Industrial Action
17.14.9 - Distance Travelled
17.14.10 - Considerations for Less Expense or Greater Efficiency
17.14.11 - Insurance Cover For Vehicle
17.14.12 - Re-imbursement of Additional Insurance Cover
17.14.13 - Registration Fees
17.14.14 - Transfer of Employee with Continuing Authority to Use Private Motor Vehicle
17.14.15 - Payment for Travel Between Home and Work where Private Motor Vehicle Is Used for Official Duty
17.14.16 - Payment For Use of Motor Vehicle on Promotion, Permanent Transfer or Long Term Temporary Transfer
Section 17.15 Official Telephone Service Allowance
17.15.1 - Purpose
17.15.2 - Approved By
17.15.3 - Authority
17.15.4 - Eligibility
17.15.5 - Requests for Approval
17.15.6 - Allowance
17.15.7 - Payment
17.15.8 - Procedure
17.15.9 - Listing of OTS Holders
Section 17.16 Postal Delivery Allowance
17.16.1 - Purpose
17.16.2 - Approved by
17.16.3 - Authority
17.16.4 - Eligibility
17.16.5 - Part-Time Employee
17.16.6 - Rate of Payment for Full-Time Employee
17.16.7 - Rate of Payment for Part-Time Employee
17.16.8 - Allowance Is Salary for Overtime
17.16.9 - Other Extraneous Payments
17.16.10 - Payment during Public Holidays
17.16.11 - Payment during Paid Leave
17.16.12 - Payment during Long Service Leave
Section 17.17 Temporary Accommodation Allowance
Table
Section 17.17A Temporary Accommodation Allowance
17.17.1 - Purpose
17.17.2 - Approved By
17.17.3 - Authority
17.17.4 - Eligibility
17.17.5 - Payment Conditions
17.17.6 - Suitable Accommodation
17.17.7 - Date Allowance Commences
17.17.8 - Allowance To Cease When Residence Obtained
17.17.9 - When Allowance Should Be Discontinued
17.17.10 - Claim For Allowance
17.17.11 - Assessment Of Allowance
PART A - EMPLOYEE WITH DEPENDANT(S)
17.17.12 - Assessment Of Allowance
17.17.13 - Spouse Eligibility
17.17.14 - Definition Of Family
17.17.15 - Employee With Dependants But Without Spouse
17.17.16 - Employee With Dependants At New Station Alone
17.17.17 - Employee And Family Boarding Separately
17.17.18 - Meals Purchased Separately
PART B - EMPLOYEE WITHOUT DEPENDANT
17.17.19 - Assessment Of Allowance
17.17.20 - Employee In Rented Furnished Accommodation Before Transfer
17.17.21 - Junior Employee
17.17.22 - Employee Who Owns Or Rents Unfurnished Accommodation
17.17.23 - Meals Purchased Separately
PART C - GENERAL INSTRUCTIONS AND ENTITLEMENTS
17.17.24 - Conditions Of Payment - Accuracy of Information
17.17.25 - Incidentals
17.17.26 - Meals Purchased Separately
17.17.27 - Relationship To Overtime Meal Allowance etc
17.17.28 - Salary For Allowance Purposes
17.17.29 - Travel Costs Where Accommodation Unavailable
17.17.30 - Payment in Conjunction With District Allowance
17.17.31 - Advance Payment for Bond and/or Utility Connection Deposit
17.17.32 - Lease Arrangements
17.17.33 - Reduction in Employee Contributions
Section 17.17C Temporary Accommodation Allowance
Scale of Employee Contributions
Section 17.18 Liability for Transfer Expenses
17.18.1 - Purpose
17.18.2 - Approved By
17.18.3 - Authority
17.18.4 - Eligibility For Transfer Expenses
17.18.5 - Definition of "In Australia Post's Interest"
17.18.6 - Definition of "Dependant"
Section 17.19 Removal Expenses
17.19.1 - Purpose
17.19.2 - Approved By
17.19.3 - Authority
17.19.4 - Provisions
17.19.5 - Conditions Governing Re-imbursement
17.19.6 - Advice Re Relocation Costs
17.19.7 - Other Entitlements
Section 17.20 Costs Associated with Sale and Purchase of Homes
17.20.1 - Purpose
17.20.2 - Approved By
17.20.3 - Authority
17.20.4 - Eligibility
17.20.5 - General Eligibility Conditions
17.20.6 - Sale and Purchase of Homes - Time Limits
17.20.7 - Further Transfer Before Purchase - Time Limits
17.20.8 - Employee Occupying Australia Post Premises
17.20.9 - Ownership Of Homes
17.20.10 - Amounts Of Allowance
17.20.11 - Compulsory Transfer
17.20.12 - Administering Provisions
Section 17.21 Travelling Allowance
17.21.1 - Purpose
17.21.2 - Approved by
17.21.3 - Authority
17.21.4 - Definitions
17.21.5 - Provisions
17.21.6 - Types of TA
17.21.7 - Eligibility
17.21.8 - Part-day TA
17.21.9 - Daily Rate of TA
17.21.10 - Incidental Component
17.21.11 - Eligibility for Other Allowances
17.21.12 - Period for Payment of TA
17.21.13 - Rate of TA whilst Travelling
17.21.14 - TA when Accommodation and Meals Provided
17.21.15 - TA when Accommodated at Airline Expense
17.21.16 - Variation to Daily Rates of TA
17.21.17 - Review Rate of TA and Eligibility for District Allowance
17.21.18 - Accommodation on Review TA
17.21.19 - Review Rate of TA - Calculations
17.21.20 - Advance Rent, Bond, Utility Fees
17.21.21 - Review Rate of TA
17.21.22 - Employee Contribution Rates
17.21.23 - Unfurnished Accommodation
17.21.24 - Additional Expenses at Home
17.21.25 - Expenses during Short Duty Visit to Headstation
17.21.26 - Other Expenses
17.21.27 - Continuity of Residence
17.21.28 - Payment of TA during Absences
17.21.29 - Repayment of TA
17.21.30 - Periodical Return Home
17.21.31 - Inaccurate or Fraudulent Claims
Section 17.22 Qualifications Allowance
17.22.1 - Purpose
17.22.2 - Authority
17.22.3 - Approved By
17.22.4 - Administrative Officer Level 1 - Year 12 Qualifications
17.22.5 - Engineer Class 1 - University Qualifications and Experience
17.22.6 - Allowances Regarded as Salary
17.22.7 - Allowances for Superannuation Purposes
17.22.8 - Payment During Absences or Temporary Transfer
17.22.9 - Payment to Relieving Employees
Section 17.23 Team Skills Allowance
17.23.1 - Purpose
17.23.2 - Approved By
17.23.3 - Authority
17.23.4 - Eligibility Provisions
17.23.5 - Part Time Employees
17.23.6 - Application Procedure
17.23.7 - Rate of Allowance
17.23.8 - Payment During Leave
17.23.9 - Salary for Extraneous Payment Purposes
17.23.10 - Salary for Superannuation Purposes
Section 17.24 Tonnage Allowance
17.24.1 - Purpose
17.24.2 - Approved By
17.24.3 - Authority
17.24.4 - Eligibility Provisions
17.24.5 - Part Time Employees
17.24.6 - Rate of Allowance
17.24.7 - Payment During Leave
17.24.8 - Salary for Extraneous Payment Purposes
17.24.9 - Salary for Superannuation Purposes
PENALTY PAYMENTS
18.1.1 - Purpose
18.1.2 - Applied By
18.1.3 - Eligibility
18.1.4 - Authority
18.1.5 - Provisions For Payment
18.1.6 - Minimum Payment
18.1.7 - Emergency Duty Additional to Sunday Duty/Sunday Overtime
18.1.8 - Emergency Duty After Rostered Public Holiday Duty
18.1.9 - Emergency Duty Meal Entitlements
18.1.10 - Emergent Change Of Shift
18.1.11 - Transport Costs
18.1.12 - Rest Relief
18.1.13 - Out Of Hours Restriction
18.1.14 - Salary Definition
Section 18.2 Excess Fares
18.2.1 - Purpose
18.2.2 - Approved By
18.2.3 - Eligibility
18.2.4 - Authority
18.2.5 - Provisions Relating To Payment
18.2.6 - Most Economical Transport To Be Used
18.2.7 - Periodical Tickets
18.2.8 - Use Of Private Vehicle
18.2.9 - Travel By Taxi
18.2.10 - Temporary Residence On Transfer
18.2.11 - Employee Who Is Not Entitled To Overtime And Holiday Duty Payment
18.2.12 - Cadets And Trainees
18.2.13 - Employee on "Light Duties"
18.2.14 - Employee Working Early Or late Hours
18.2.15 - Availability Of Public Transport
18.2.16 - Acceptable Walking Distance
Section 18.3 Excess Travelling Time
Section 18.4 Holiday Ordinary Duty
18.4.1 - Purpose
18.4.2 - Approved By
18.4.3 - Eligibility
18.4.4 - Authority
18.4.5 - Salary For Holiday Duty
18.4.6 - Payment Rate and Minimum Periods
18.4.7 - Payment On Half Holiday
18.4.8 - Restriction Situation
18.4.9 - Rostered/Unrostered Holiday Duty
18.4.10 - Observance of Holiday On Temporary Transfer
18.4.11 - Payment On Leave
18.4.12 - Shift Worker Rostered Off Duty On Holiday
18.4.13 - Shift Spanning Two Days
18.4.14 - Non Attendance - Forfeiture Of Pay
18.4.15 - Holiday Occurring On Non Working Day
18.4.16 - Substitution Of Public Holiday
18.4.17 - Temporary Transferee On Recreation Leave
18.4.18 - Holiday Proclaimed
18.4.19 - Part-Time Employee
Section 18.5 Overtime
18.5.1 - Purpose
18.5.2 - Approved By
18.5.3 - Authority
18.5.4 - Eligibility
18.5.5 - Notification to Work Out of Hours
18.5.6 - Payment for Overtime
18.5.7 - Leave or Public Holiday Absences During Period of Duty - Affects on Overtime Payment
18.5.8 - Overtime Penalty Rates
18.5.9 - Salary for Overtime Purposes
18.5.10 - Minimum Overtime Payments for Separate Attendance
18.5.11 - Multiple Incidences of Overtime Duty
18.5.12 - Overtime on a Sunday or Public Holiday Continuing After Midnight
18.5.13 - Rest Relief Following Overtime
18.5.14 - Time Off In Lieu
18.5.15 - Travelling and Driving
18.5.16 - Exchange of Duty
18.5.17 - Part-time Employees - Conditions of Payment
18.5.18 - Temporary Part-time Employees with Loadings
18.5.19 - Sunday Overtime Duty
18.5.20 - Public Holidays - Overtime Payment
18.5.21 - Public Holidays - No Other Penalty Payment Payable
18.5.22 - Public Holiday On Rostered Day Off
18.5.23 - Public Half Holiday
Section 18.6 Overtime Meal Allowance
18.6.1 - Purpose
18.6.2 - Approved By
18.6.3 - Eligibility
18.6.4 - Authority
18.6.5 - Maximum Period Of Duty Before Meal break
18.6.6 - Meal Break Period
18.6.7 - Rate of Meal Allowance
18.6.8 - Return Home Provision
18.6.9 - Overtime Duty Only Performed
18.6.10 - Overtime Before Ordinary Duty
18.6.11 - Overtime Following Ordinary Duty
18.6.12 - Overtime Both Before And After Ordinary Duty
18.6.13 - Public Holiday Duty
18.6.14 - Meal Allowance For Unpaid Overtime
18.6.15 - Overtime Meal Allowance For Employee Attending Lecture
18.6.16 - Part-time Employees
Appendix Rate of Overtime Meal Allowance
Section 18.7 Rest Relief
18.7.1 - Purpose
18.7.2 - Applied By
18.7.3 - Eligibility
18.7.4 - Authority
18.7.5 - Provisions
18.7.6 - Requirement for Rest Relief
18.7.7 - Rest Relief Following Emergency Duty
18.7.8 - Rest Relief Penalty Payments
Section 18.8 Restriction
18.8.1 - Purpose
18.8.2 - Applied By
18.8.3 - Eligibility
18.8.4 - Authority
18.8.5 - Restriction Arrangements
18.8.6 - Payment for Restriction
18.8.7 - Payment for Extra Duty Performed
18.8.8 - Multiple Incidences of Duty
18.8.9 - Application of Emergency Duty
18.8.10 - Attendance on a Public Holiday
Section 18.9 Saturday Ordinary Duty
18.9.1 - Purpose
18.9.2 - Approved By
18.9.3 - Authority
18.9.4 - Eligibility
18.9.5 - Penalty Rate
18.9.6 - Calculation Of Payment
18.9.7 - Exclusion Of Penalty From Overtime And Salary Allowances
18.9.8 - Highest Penalty Only
18.9.9 - Part-Time Employee - Payment Entitlement
Section 18.10 Sunday Ordinary Duty
18.10.1 - Purpose
18.10.2 - Approved By
18.10.3 - Authority
18.10.4 - Eligibility
18.10.5 - Penalty Rate
18.10.6 - Calculation of Payment
18.10.7 - Exclusion of Penalty from Overtime & Salary Allowances
18.10.8 - Highest Penalty Only
18.10.9 - Part-time Employee - Payment Entitlement
Section 18.11 Shift Duty
18.11.1 - Purpose
18.11.2 - Approved By
18.11.3 - Authority
18.11.4 - Eligibility
18.11.5 - Shift Penalty Rates
18.11.6 - Separate Calculation of Penalty Rates
18.11.7 - Hourly Rate for Penalty Payments
18.11.8 - Exclusion of Penalty from Overtime and Allowances
18.11.9 - Shift Spanning Period With Different Penalty Rates
18.11.10 - Employee Acting In Another Position
18.11.11 - Actual Performance
18.11.12 - Shift Penalty Not Payable During Leave
18.11.13 - Ordinary Hours of Duty Not Varied
Section 18.12 Stretch of Shift/Change of Shift
18.12.1 - Purpose
18.12.2 - Approved By
18.12.3 - Eligibility
Stretch of Shift
18.12.4 - Authority
18.12.5 - Penalty and Stretch of Shift
18.12.6 - Stretch of Shift Applies to Ordinary Duty Only
18.12.7 - Sundays and Public Holidays
18.12.8 - Meal Allowance
18.12.9 - Hourly Rate
Change of Shift
18.12.10 - Application of Change of Shift Penalty
18.12.11 - Higher Position
18.12.12 - Overtime
18.12.13 - Penalty Rate
18.12.14 - No Other Penalty For Duty Outside Normal Shift
18.12.15 - Penalty for Duty Within Normal Shift
18.12.16 - Total Calculation
18.12.17 - Return of Absent Employee
18.12.18 - Change After Commencement of Duty
Section 19 Fares
19.1 Purpose
19.2 Approved By
19.3 Authority
19.4 Class of Domestic Air Travel
19.5 Class of Domestic Travel (Other Than By Air)
19.6 Advance Purchase Bookings and Tickets
19.7 Seat Reservation Costs
19.8 Persons Attending For Interview
(a) Outside Applicants
(b) Inside Applicants
19.9 Use of Standard Lower Than Entitlement
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