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AUSTRALIA POST HR MANUAL

H.R. Policies and Procedures

Main Index 2014 Policy Manual



Previous Sections



Section 14.1 - General Leave Approval
	14.1.1 		Leave Approval
	14.1.2 		Employee Self Service (ESS) - Online Leave Application
	14.1.3 		Manager Self Service (MSS) - Online Leave Approval
	14.1.4 		Manager Leave Approval

Section 14.2 - Adoption Leave 
	14.2.1		General
	14.2.2 		Approved By
	14.2.3 		Authority
	14.2.4 		Eligibility
	14.2.5 		Period of Adoption Leave
	14.2.6 		Period of Notice
	14.2.7 		Access to Other Paid leave
	14.2.8 		Guardians
	14.2.9 		Returning to Work After Adoption Leave
	14.2.10    	Unpaid Leave Not to Count as Service
	14.2.11    	Australia Post Superannuation Scheme (APSS)
	14.2.12    	Commonwealth Superannuation Scheme (CSS) 
	14.2.13    	Accumulation Superannuation Funds 
	14.2.14    	Part-Time Employment Provisions 
	14.2.15    	Communication During Adoption Leave 
	14.2.16    	Replacement Employee

Section 14.3 - Industrial Tribunal Leave 
	14.3.1 		Purpose
	14.3.2 		Approved By
	14.3.3 		Authority

Section 14.4 - Bereavement Leave 
	14.4.1 		Purpose
	14.4.2 		Approved By
	14.4.3 		Approved By
	14.4.4 		Eligibility
	14.4.5 		Other Leave In Addition to Bereavement Leave

Section 14.5 - Compassionate Leave 
	14.5.1 		Purpose
	14.5.2 		Definition
	14.5.3 		Authority
	14.5.4 		Approved By
	14.5.5 		Eligibility
	14.5.6 		Entitlement
	14.5.7 		Evidence
	14.5.8 		Other Leave In Addition To Compassionate Leave

Section 14.6 - Defence Reserves Leave 
	14.4.1 		Purpose
	14.6.2 		Authority
	14.6.3 		Approved By
	14.6.4 		Application for Leave
	14.6.5 		Leave for Categories of Defence Service
	14.6.6 		Defence Leave to Count as Service
	14.6.7 		Defence Leave NTCAS for the Accrual of Recreation Leave
	14.6.8 		Calculation of Leave
	14.6.9 		Difficulties in Granting Leave
	14.6.10    	Weekend Bivouacs for Saturday/Sunday Workers
	14.6.11    	Compensation for Injury
	14.6.12    	Payment of Allowances During Training
	14.6.13    	Leave Records
	14.6.14    	Interviews - Reserve Forces
	14.6.15    	Employer Support Payment Scheme

Section 14.7 - Jury Leave 
	14.7.1		Purpose
	14.7.2		Approved By
	14.7.3		Authority
	14.7.4		Procedures
	14.7.5		Retention of Jury Fees
	14.7.6		Jury Service during Long Service Leave / Recreation Leave
	14.7.7		Release from Duty for Jury Service
	14.7.8		Rate of Payment during Jury Service

Section 14.8 - Long Service Leave 
	14.8.1		Authority
	14.8.2		Approved By
	14.8.3		Eligibility and Approval
	14.8.4		Accrual
	14.8.5		Applications While on Sick Leave
	14.8.6		Access to Other Leave
	14.8.7		Rate of Salary
	14.8.8		Pro-Rata LSL or Payment in Lieu
	14.8.9		Carry Over the Credits to Another Employer
	14.8.10		Concurrent Service
	14.8.11		Leave Counting as Service for LSL
	14.8.12		Continuity of Service after Ceasing Employment Due to Ill Health
	14.8.13		Continuity of Service: Post-Defence Force Full-Time Vocational Training Schemes
	14.8.14		Legal Disability: LSL or Payment in Lieu
	14.8.15		Payment of LSL Monies on Death
	14.8.16		Appointment of Trustees
	14.8.17		Tax on LSL Advances
	14.8.18		Recognition of Prior Service for Long Service Leave (LSL)
	14.8.19		Credit for Recognised Prior Service
	14.8.20		Unrecorded Prior Service

Section 14.9 - Maternity Leave 
	14.9.1		Purpose
	14.9.2         	Authority
	14.9.3         	Approved By
	14.9.4         	Eligibility
	14.9.5         	Paid Maternity Leave
	14.9.6        	Unpaid Maternity Leave
	14.9.7         	Qualifying Service for Paid Maternity Leave
	14.9.8        	Leave Without Pay - Impact on Eligibility
	14.9.9        	Applications
	14.9.10      	Required Absence
	14.9.11      	Termination of Pregnancy
	14.9.12      	Pay During Maternity Leave
	14.9.13      	Application to Resume Duty
	14.9.14      	Maternity Leave Counting as Service
	14.9.15      	Access to Other Leave Credits
	14.9.16      	Australia Post Superannuation Scheme (APSS)
	14.9.17      	Commonwealth Superannuation Scheme (CSS)
	14.9.18      	Accumulation Superannuation Funds
	14.9.19      	Non-Permanent Employees
	14.9.20      	Promotion
	14.9.21      	Miscellaneous
	14.9.22      	Transfer to a Safe Job
	14.9.23      	Part-Time Employment Provisions
	14.9.24      	Communication during Maternity

Section 14.10 - Paternity Leave 
	14.10.1      	Purpose
	14.10.2      	Authority
	14.10.3      	Approved By
	14.10.4      	Period of Paternity Leave
	14.10.5      	Required Notice
	14.10.6      	Access to Other Paid Leave for the Employee
	14.10.7      	Returning to Work after Paternity leave
	14.10.8      	Unpaid Leave Not To Count as Service
	14.10.9      	Australia Post Superannuation Scheme
	14.10.10   	Commonwealth Superannuation Scheme 
	14.10.11   	Accumulation Superannuation Funds 
	14.10.12   	Part-Time Employment Provisions 
	14.10.13   	Communication During Paternity Leave 
	14.10.14   	Replacement Employee

Section 14.11 - Recreation Leave 
	14.11.1    	Purpose
	14.11.2        	Authority
	14.11.3        	Approved By
	14.11.4      	Eligibility
	14.11.5      	Rostering Leave
	14.11.6      	Taking/Granting Leave
	14.11.7      	Fitness for Leave
	14.11.8      	Leave Entitlement
	14.11.9      	Accrual of Leave
	14.11.10   	Leave Rosters
	14.11.11   	Pay in Advance
	14.11.12   	Other Leave not Affecting Recreation Leave Credits
	14.11.13   	Other Leave which Affects Recreation Leave Credits
	14.11.14   	Use of Other Leave During Recreation Leave
	14.11.15  	Advance of Recreation Leave Credits
	14.11.16   	Annual Leave Bonus
	14.11.17   	Shift Employees - Additional Recreation Leave Credit Entitlements
	14.11.18   	Isolated Districts - Additional Leave
	14.11.19   	Accrual of Leave and Payment in Lieu
	14.11.20   	Cashing Out Recreation Leave
	14.11.21   	Excess Leave Credits
	Appendix   	Excess Recreation Leave Management Agreement

Section 14.12 - Personal Leave
	14.12.1		Purpose
	14.12.2      	Definitions
	14.12.3        	Authority
	14.12.4      	Approved By
	14.12.5      	Eligibility
	14.12.6      	Accrual of Credits
	14.12.7      	Entitlement to Carer's Leave
	14.12.8      	Public Holiday - Employees on Personal Leave
	14.12.9      	Evidence Required for Carer's Leave
	14.12.10   	Medical Certificate (Sick Leave)
	14.12.11   	Medical Certificate from Other Than a Qualified Medical Practitioner and the List of Practitioners at 14.12.29
	14.12.12   	Nature of Illness not Shown on Certificate
	14.12.13   	Medical Certificates - Cases of Doubt, or From Overseas Medical Practitioners
	14.12.14   	Clarification of an Absence on Medical Grounds
	14.12.15   	Unable to Make Application
	14.12.16   	Certificate Lost
	14.12.17   	Australia Post Nominated Medical Officer's Report
	14.12.18   	Function of Examining Medical Officers (MO's)
	14.12.19   	Medical Examination Following 13 Week Absence
	14.12.20   	Requirement to Undergo Medical Examination
	14.12.21   	Certificate of Fitness to Resume Duty
	14.12.22   	Maximum Period of Sick Leave (With and Without Pay)
	14.12.23   	Personal Leave Credits up to Retirement on Medical Grounds
	14.12.24   	Personal Leave Taken in Excess of Entitlements
	14.12.25   	Infectious Diseases Contacts
	14.12.26   	Medical Examinations - Fitness for Continued Duty
	14.12.27   	Sick Leave Resulting from Vaccination in connection with Official Duties
	14.12.28   	Sick Leave for Dental, Optical and Other Purposes (Also see 14.12.12)
	14.12.29   	Volunteers for Blood Donation
	14.12.30   	Meritorious Action
	14.12.31   	Illness While on Defence Reserves Leave
	14.12.32   	Leave During Currency of Sick Leave
	14.12.33   	Illness During Recreation Leave/Long Service Leave
	14.12.34   	Illness During Leave Without Pay
	14.12.35   	Retention of Sick Leave Credits Accrued in Prior Public Employment
	14.12.36   	Service with Employee Organisation/Union
	14.12.37   	Employee Previously Retired on Medical Grounds
	14.12.38   	Weekly Hours Over a Cycle of Shifts
	14.12.39   	Advice of Sick Leave Approval
	14.12.40   	Buying Back Personal Leave Credits Following Motor Vehicle Accident

Section 14.13 - Miscellaneous Leave 
	14.13.1		Purpose 
	14.13.2      	Authority
	14.13.3      	Approved By
	14.13.4      	Eligibility
	14.13.5      	Leave for Natural or Civil Disasters
	14.13.6      	Leave for Trade Union Dispute ResolutionTraining14.13.7 - Leave for Naturalisation/Citizenship Ceremony
	14.13.8      	Extraordinary Circumstances
	14.13.9        	Ceremonial Leave
	14.13.10   	NAIDOC Leave
	14.13.11   	Repatriation Leave
	14.13.12   	Leave for Employees Engaged under the Paralympic Employment Diversity Program
	14.13.13   	Attendance at International Sporting Events
	14.13.14   	Leave for employees who are living organ donors

Section 14.14 - War Service Sick Leave 
	14.14.1		Purpose
	14.14.2		Authority
	14.14.3	   	Approved By
	14.14.4      	Eligibility
	14.14.5      	War Service Sick Leave Credits
	14.14.6      	Returned Soldiers - Leave for Medical and Pension Purposes (Also referred to in 14.13.11 - Miscellaneous Leave - Repatriation Leave)
	14.14.7      	Notation of War Service Disability
	14.14.8      	Accrual of WSSL Credits
	14.14.9      	Advance of Accrual Date for LWOP
	14.14.10   	Use of WSSL Credits
	14.14.11   	Medical Certificate
	14.14.12   	WSSL for 13 Weeks or More
	14.14.13   	Use of WSSL in Conjunction with Sick Leave
	14.14.14   	Broken Periods of Commonwealth Employment
	14.14.15   	Recording of Leave
	14.14.16   	Retirement Invalidity

Section 14.15 - Leave Without Pay
	14.15.1      	Purpose
	14.15.2      	Authority
	14.15.3      	Approved By
	14.15.4      	Provisions
	14.15.5      	Application Procedures and Reasons for LWOP
	14.15.6      	Confidential Reasons
	14.15.7      	Approval not to be Anticipated
	14.15.8      	Applications to be Registered
	14.15.9      	Advice to Applicant
	14.15.10   	Discontinued Employment for Fixed Term Employees
	14.15.11   	Superannuation Contributions
	14.15.12   	Outside Employment During LWOP
	14.15.13   	Service with Specified Organisations and Bodies
	14.15.14   	Studies or Research
	14.15.15   	Deferment of Accrual Dates for LWOP not to Count as Service

Section 14.16 - Witness Leave 
	14.16.1       	Purpose
	14.16.2       	Approved By
	14.16.3       	Notification Procedure
	14.16.4        	Witness on behalf of the Commonwealth or State Government (including Police)
	14.16.5        	Witness on behalf of others

Section 14.17 - Community Service Leave 
	14.17.1        	Purpose
	14.17.2       	Authority
	14.17.3        	Approved by
	14.17.4        	Entitlement to be Absent from Duty
	14.17.5        	Meaning of Eligible Community Service
	14.17.6        	Notice and Evidence Requirements

Section 15 - Employee Compensation and Rehabilitation 
	15.1        		Purpose and Authority
	15.2        		Approved By
	15.3        		Coverage under the SRC Act
	15.4        		Delegates Determination
	15.5        		Review of Determinations
	15.6        		Rehabilitation Aspects - Assessment/Case Management
	15.7        		Payment of Cost of Assessment/Examination
	15.8        		Refusal/Failure to Undergo Examination
	15.9        		Determining Rehabilitation Program
	15.10   		Refusal/Failure to Participate in Rehabilitation Program
	15.11   		Responsibility to Provide Employment
	15.12   		Accident/Injury Reporting Procedures
	15.13   		Sick Leave Pending Compensation
	15.14   		Claims for Rehabilitation and Compensation
	15.15   		Benefits under SRC Act
	15.16   		Payments for Incapacity
	15.17   		Normal Weekly Earnings (NWE)
	15.18   		Compensation Payments Beyond Retirement
	15.19   		Compensation for Certain Alterations
	15.20   		Proceedings against Third Parties

Section 16-1 - Salary on Engagement
	16.1.1		General
	16.1.2		Previous Service

Section 16-2 - Salary on Promotion
	16.2.1		Conditions
	16.2.2		Effect of Previous Higher Duties Service

Section 16-3 - Increments
	16.3.1		Authority
	16.3.2		Staff Eligible
	16.3.3		Approval of Increments
	16.3.4		Effect of Absences on Accrual Date
	16.3.5		Accrual Period
	16.3.6		Employees Employed in Several Positions
	16.3.7		Granting of Increments to Juniors
	16.3.8		Unsatisfactory C, D and E Report
	16.3.9		Period of Deferment
	16.3.10		Deferment - Advice to Staff
	16.3.11		Deferment - Second Period
	16.3.12		Increment Subsequently Granted
	16.3.13		Right of Appeal
	16.3.14		Employee Reduced in Salary
	16.3.15		Special Incremental Advancement Conditions

Section 16-4 - Salary Allowances
	16.4.1		Authority
	16.4.2		Allowances for Both Salary and Superannuation Purposes
	16.4.3		Allowances for Extraneous Payments Only
	16.4.4		Allowances for Superannuation Purposes Only
	16.4.5		Proficiency Allowance for Apprentices
	16.4.6		Payment During Leave
	16.4.7		Cessation of Allowance

Section 16-5 - Recovery Provisions - Salary, Allowances and Leave
	16.5.1		Purpose
	16.5.2		Approved By
	16.5.3		Recreation Leave Provisions
	16.5.4		Sick Leave Provisions
	16.5.5		Maternity Leave Provisions
	16.5.6		Long Service Leave Provisions
	16.5.7		Salary Overpayments
	16.5.8		Adjustment of Leave Records
	16.5.9		Salary and Allowance Overpayments Recoverable
	16.5.10		Salary and Allowance Overpayments not Recoverable
	16.5.11		Waiver of Overpayments
	16.5.12		Overpayments Received in Bad Faith
	16.5.13		Advice to Overpaid Employee
	16.5.14		Rate of Recovery
	16.5.15		Review of the Rate of Recovery
	16.5.16		Termination - Outstanding Overpayments
	16.5.17		Former Employees
	16.5.18		Records

Section 16-6 - Costing Check Reports
	16.6.1		Authority
	16.6.2		Purpose
	16.6.3		Review Costing Check Report



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