H.R. Policies and Procedures
Previous Sections ALLOWANCES Section 17.1 Airconditioning Allowance 17.1.1 Purpose 17.1.2 Approved by 17.1.3 Authority 17.1.4 Eligibility 17.1.5 Prescribed Localities 17.1.6 Approved Months 17.1.7 Calculation of the Subsidy 17.1.8 Single Quarters 17.1.9 Proof of Expenditure 17.1.10 Method of Payment 17.1.11 Procedure 17.1.12 Absence from Locality Attachment A Section 17.2 - Dependant Allowance 17.2.1 Purpose 17.2.2 Approved by 17.2.3 Authority 17.2.4 Eligibility 17.2.5 Payment 17.2.6 Procedure 17.2.7 Leave 17.2.8 Additional payments 17.2.9 Count as Salary Section 17.3 - Disturbance Allowance 17.3.1 Purpose 17.3.2 Approved by 17.3.3 Authority 17.3.4 Eligibility 17.3.5 Amounts of Allowance 17.3.6 Proof of Expenditure 17.3.7 Disturbance Allowance Not Payable 17.3.8 Procedure 17.3.9 Telephone Connection 17.3.10 Movement of Motor Vehicle 17.3.11 Removal of Pets Section 17.4 - Education Costs assistance 17.4.1 Purpose 17.4.2 Approved by 17.4.3 Authority 17.4.4 Eligibility 17.4.5 Approved Secondary School 17.4.6 Period of Payment of Allowance 17.4.7 Allowance Payable 17.4.8 Calculation of Boarding Allowance 17.4.9 Calculation of Tuition Allowance 17.4.10 School Vacations and Other Absences from School 17.4.11 Allowance Instalments 17.4.12 Officer Transferred to Another Locality 17.4.13 Termination of Allowances 17.4.14 Allowance for Repeated Years 17.4.15 Applications Section 17.5 - First Aid Allowance 17.5.1 Purpose 17.5.2 Approved by 17.5.3 Authority 17.5.4 Appointment of First Aid Attendants 17.5.5 Procedure 17.5.6 Rates of Payment 17.5.7 Special Conditions 17.5.8 Refund of Fees 17.5.9 Allowance Counts as Salary for Superannuation Section 17.6 - Tropical and Temperate Clothing Allowance 17.6.1 Purpose 17.6.2 Approved By 17.6.3 Authority 17.6.4 Eligibility Section 17.7 - Higher Duties Allowance 17.7.1 Purpose 17.7.2 Approved By 17.7.3 Eligibility 17.7.4 Authority 17.7.5 Age Rates 17.7.6 Junior Employee Acting in Adult Position 17.7.7 Definition of Higher Classification 17.7.8 Minimum Period for Higher Duties 17.7.9 Accruing Increments through Higher Duties Service 17.7.10 Higher Duties Allowance as Salary 17.7.11 Justification of Higher Duties 17.7.12 Determining Higher Duties Rate 17.7.13 Higher Duties Whilst Travelling 17.7.14 Higher Duties During Paid Leave 17.7.15 Inclusion of Higher Duties In Payment in Lieu of Leave 17.7.16 Higher Duties on Other Than Normal Working Day 17.7.17 Higher Duties in Position with Salary Barrier 17.7.18 Employee Already Acting Required To Act in Still Higher Position 17.7.19 Higher Duties During Suspension 17.7.20 Classification Change of Higher Duties Position 17.7.21 Higher Duties While Training 17.7.22 Preparation and Submission of Higher Duties Authority 17.7.23 Recording of Higher Duties Allowance 17.7.24 Take Over and Hand Over 17.7.25 Take Over Before Public Holiday Postal Manager 17.7.26 Payment of Higher Duties for Partial Performance of a Higher Position Section 17.8 - Headquarters Relocation Allowance 17.8.1 Purpose 17.8.2 Approved By 17.8.3 Authority 17.8.4 Application 17.8.5 Approval 17.8.6 Method of Calculation 17.8.7 Guide to Calculations 17.8.8 Cessation of Allowance 17.8.9 Special Circumstances 17.8.10 Limitations 17.8.11 Allowance Not Payable Section 17.9 - Divide Allowance 17.9.1 Purpose 17.9.2 Approved By 17.9.3 Authority 17.9.4 Eligibility Provisions 17.9.5 Part Time Employees 17.9.6 Rate of Allowance 17.9.7 Salary for Extraneous Payment Purposes 17.9.8 Salary for Superannuation Purposes Section 17.10 - Industry Allowance 17.10.1 Purpose 17.10.2 Approved By 17.10.3 Authority 17.10.4 Payment During Leave and Public Holidays 17.10.5 Definition of Construction Work 17.10.6 Classifications Eligible for Industry Allowance 17.10.7 Rate of Allowance Section 17.11 - Intermittent Motor Driving Allowance 17.11.1 Purpose 17.11.2 Approved By 17.11.3 Procedure 17.11.4 Allowance During Paid Leave 17.11.5 Related Policy 17.11.6 Allowance Regarded As Salary for Calculating Extraneous Payments Section 17.12 Linguistic Allowance 17.12.1 Purpose 17.12.2 Approved By 17.12.3 Authority 17.12.4 Eligibility/Provisions 17.12.5 Related Policy 17.12.6 Application Procedure 17.12.7 Periodic Review 17.12.8 Rate of Allowance 17.12.9 Payment During Leave 17.12.10 Salary for Extraneous Payment Purposes 17.12.11 Salary for Superannuation Purposes Section 17.13 Living Away From Home Allowance 17.13.1 Purpose 17.13.2 Approved By 17.13.3 Authority 17.13.4 Eligibility 17.13.5 Calculation of Allowance 17.13.6 Procedure 17.13.7 Payment During Absence 17.13.8 Reviews Change in Living Conditions 17.13.9 Other Allowances 17.13.10 Allowance Not Regarded As Salary Section 17.14 Private Motor Vehicle Allowance 17.14.1 Purpose 17.14.2 Approved by 17.14.3 Authority 17.14.4 Guidelines for Approval 17.14.5 Rates of Allowance 17.14.6 Additional Allowance 17.14.7 Parking Fees, Bridge and Punt Tolls 17.14.8 Public Transport Stoppages From Industrial Action 17.14.9 Distance Travelled 17.14.10 Considerations for Less Expense or Greater Efficiency 17.14.11 Insurance Cover For Vehicle 17.14.12 Re-imbursement of Additional Insurance Cover 17.14.13 Registration Fees 17.14.14 Transfer of Employee with Continuing Authority to Use Private Motor Vehicle 17.14.15 Payment for Travel Between Home and Work where Private Motor Vehicle Is Used for Official Duty 17.14.16 Payment For Use of Motor Vehicle on Promotion, Permanent Transfer or Long Term Temporary Transfer Section 17.15 Official Telephone Service Allowance 17.15.1 Purpose 17.15.2 Approved By 17.15.3 Authority 17.15.4 Eligibility 17.15.5 Requests for Approval 17.15.6 Allowance 17.15.7 Payment 17.15.8 Procedure 17.15.9 Listing of OTS Holders Section 17.16 Postal Delivery Allowance 17.16.1 Purpose 17.16.2 Approved by 17.16.3 Authority 17.16.4 Eligibility 17.16.5 Part-Time Employee 17.16.6 Rate of Payment for Full-Time Employee 17.16.7 Rate of Payment for Part-Time Employee 17.16.8 Allowance Is Salary for Overtime 17.16.9 Other Extraneous Payments 17.16.10 Payment during Public Holidays 17.16.11 Payment during Paid Leave 17.16.12 Payment during Long Service Leave Section 17.17 Temporary Accommodation Allowance 17.17.1 Purpose 17.17.2 Approved By 17.17.3 Authority 17.17.4 Eligibility 17.17.5 Payment Conditions 17.17.6 Suitable Accommodation 17.17.7 Date Allowance Commences 17.17.8 Allowance To Cease When Residence Obtained 17.17.9 When Allowance Should Be Discontinued 17.17.10 Claim For Allowance 17.17.11 Assessment Of Allowance PART A EMPLOYEE WITH DEPENDANT(S) 17.17.12 Assessment Of Allowance 17.17.13 Spouse Eligibility 17.17.14 Definition Of Family 17.17.15 Employee With Dependants But Without Spouse 17.17.16 Employee With Dependants At New Station Alone 17.17.17 Employee And Family Boarding Separately 17.17.18 Meals Purchased Separately PART B EMPLOYEE WITHOUT DEPENDANT 17.17.19 Assessment Of Allowance 17.17.20 Employee In Rented Furnished Accommodation Before Transfer 17.17.21 Junior Employee 17.17.22 Employee Who Owns Or Rents Unfurnished Accommodation 17.17.23 Meals Purchased Separately PART C GENERAL INSTRUCTIONS AND ENTITLEMENTS 17.17.24 Conditions Of Payment Accuracy of Information 17.17.25 Incidentals 17.17.26 Meals Purchased Separately 17.17.27 Relationship To Overtime Meal Allowance etc 17.17.28 Salary For Allowance Purposes 17.17.29 Travel Costs Where Accommodation Unavailable 17.17.30 Payment in Conjunction With District Allowance 17.17.31 Advance Payment for Bond and/or Utility Connection Deposit 17.17.32 Lease Arrangements 17.17.33 Reduction in Employee Contributions Section 17.18 Liability for Transfer Expenses 17.18.1 Purpose 17.18.2 Approved By 17.18.3 Authority 17.18.4 Eligibility For Transfer Expenses 17.18.5 Definition of "In Australia Post's Interest" 17.18.6 Definition of "Dependant" Section 17.19 Removal Expenses 17.19.1 Purpose 17.19.2 Approved By 17.19.3 Authority 17.19.4 Provisions 17.19.5 Conditions Governing Re-imbursement 17.19.6 Advice Re Relocation Costs 17.19.7 Other Entitlements Section 17.20 Costs Associated with Sale and Purchase of Homes 17.20.1 Purpose 17.20.2 Approved By 17.20.3 Authority 17.20.4 Eligibility 17.20.5 General Eligibility Conditions 17.20.6 Sale and Purchase of Homes - Time Limits 17.20.7 Further Transfer Before Purchase - Time Limits 17.20.8 Employee Occupying Australia Post Premises 17.20.9 Ownership Of Homes 17.20.10 Amounts Of Allowance 17.20.11 Compulsory Transfer 17.20.12 Administering Provisions Section 17.21 Travelling Allowance 17.21.1 Purpose 17.21.2 Approved by 17.21.3 Authority 17.21.4 Definitions 17.21.5 Provisions 17.21.6 Types of TA 17.21.7 Eligibility 17.21.8 Part-day TA 17.21.9 Daily Rate of TA 17.21.10 Incidental Component 17.21.11 Eligibility for Other Allowances 17.21.12 Period for Payment of TA 17.21.13 Rate of TA whilst Travelling 17.21.14 TA when Accommodation and Meals Provided 17.21.15 TA when Accommodated at Airline Expense 17.21.16 Variation to Daily Rates of TA 17.21.17 Review Rate of TA and Eligibility for District Allowance 17.21.18 Accommodation on Review TA 17.21.19 Review Rate of TA Calculations 17.21.20 Advance Rent, Bond, Utility Fees 17.21.21 Review Rate of TA 17.21.22 Employee Contribution Rates 17.21.23 Unfurnished Accommodation 17.21.24 Additional Expenses at Home 17.21.25 Expenses during Short Duty Visit to Headstation 17.21.26 Other Expenses 17.21.27 Continuity of Residence 17.21.28 Payment of TA during Absences 17.21.29 Repayment of TA 17.21.30 Periodical Return Home 17.21.31 Inaccurate or Fraudulent Claims Section 17.22 Qualifications Allowance 17.22.1 Purpose 17.22.2 Authority 17.22.3 Approved By 17.22.4 Administrative Officer Level 1 - Year 12 Qualifications 17.22.5 Engineer Class 1 - University Qualifications and Experience 17.22.6 Allowances Regarded as Salary 17.22.7 Allowances for Superannuation Purposes 17.22.8 Payment During Absences or Temporary Transfer 17.22.9 Payment to Relieving Employees Section 17.23 Team Skills Allowance 17.23.1 Purpose 17.23.2 Approved By 17.23.3 Authority 17.23.4 Eligibility Provisions 17.23.5 Part Time Employees 17.23.6 Application Procedure 17.23.7 Rate of Allowance 17.23.8 Payment During Leave 17.23.9 Salary for Extraneous Payment Purposes 17.23.10 Salary for Superannuation Purposes Section 17.24 Tonnage Allowance 17.24.1 Purpose 17.24.2 Approved By 17.24.3 Authority 17.24.4 Eligibility Provisions 17.24.5 Part Time Employees 17.24.6 Rate of Allowance 17.24.7 Payment During Leave 17.24.8 Salary for Extraneous Payment Purposes 17.24.9 Salary for Superannuation Purposes PENALTY PAYMENTS Section 18.1 Emergency Duty 18.1.1 Purpose 18.1.2 Applied By 18.1.3 Eligibility 18.1.4 Authority 18.1.5 Provisions For Payment 18.1.6 Minimum Payment 18.1.7 Emergency Duty Additional to Sunday Duty/Sunday Overtime 18.1.8 Emergency Duty After Rostered Public Holiday Duty 18.1.9 Emergency Duty Meal Entitlements 18.1.10 Emergent Change Of Shift 18.1.11 Transport Costs 18.1.12 Rest Relief 18.1.13 Out Of Hours Restriction 18.1.14 Salary Definition Section 18.2 Excess Fares 18.2.1 Purpose 18.2.2 Approved By 18.2.3 Eligibility 18.2.4 Authority 18.2.5 Provisions Relating To Payment 18.2.6 Most Economical Transport To Be Used 18.2.7 Periodical Tickets 18.2.8 Use Of Private Vehicle 18.2.9 Travel By Taxi 18.2.10 Temporary Residence On Transfer 18.2.11 Employee Who Is Not Entitled To Overtime And Holiday Duty Payment 18.2.12 Cadets And Trainees 18.2.13 Employee on "Light Duties" 18.2.14 Employee Working Early Or late Hours 18.2.15 Availability Of Public Transport 18.2.16 Acceptable Walking Distance Section 18.3 Excess Travelling Time 18.3.1 Purpose 18.3.2 Authority 18.3.3 Approved By 18.3.4 Eligibility 18.3.5 Basis Of Computation 18.3.6 Usual Station 18.3.7 Calculation of Travelling Time 18.3.8 Definition of a Day 18.3.9 Payment in Conjunction with Other Allowances 18.3.10 Alternative to Payment of Excess Travelling Time 18.3.11 Travel For Own Convenience 18.3.12 Official Travel on Saturday, Sunday or Holiday 18.3.13 Official Travel on Rostered Day Off 18.3.14 Approval to Use Private Vehicle or Provided With Official Vehicle 18.3.15 Travel by Taxi 18.3.16 Travel during Meal Break or Break between Shifts 18.3.17 Travel Overnight Accommodation 18.3.18 Notification of Changed Usual Station 18.3.19 Head Station Following Transfer/Promotion 18.3.20 Temporary Change in Usual Station 18.3.21 Temporary Residence and Associated Travel 18.3.22 Loss of Identity with Usual Station 18.3.23 Employee at Training Course 18.3.24 Temporary Transfer to Training School 18.3.25 Differing Hours of Duty 18.3.26 Employee on Compensation 18.3.27 Part Time Employee Section 18.4 Holiday Ordinary Duty 18.4.1 Purpose 18.4.2 Approved By 18.4.3 Eligibility 18.4.4 Authority 18.4.5 Salary For Holiday Duty 18.4.6 Payment Rate and Minimum Periods 18.4.7 Payment On Half Holiday 18.4.8 Restriction Situation 18.4.9 Rostered/Unrostered Holiday Duty 18.4.10 Observance of Holiday On Temporary Transfer 18.4.11 Payment On Leave 18.4.12 Shift Worker Rostered Off Duty On Holiday 18.4.13 Shift Spanning Two Days 18.4.14 Non Attendance Forfeiture Of Pay 18.4.15 Holiday Occurring On Non Working Day 18.4.16 Substitution Of Public Holiday 18.4.17 Temporary Transferee On Recreation Leave 18.4.18 Holiday Proclaimed 18.4.19 Part-Time Employee Section 18.5 Overtime 18.5.1 Purpose 18.5.2 Approved By 18.5.3 Authority 18.5.4 Eligibility 18.5.5 Notification to Work Out of Hours 18.5.6 Payment for Overtime 18.5.7 Leave or Public Holiday Absences During Period of Duty Affects on Overtime Payment 18.5.8 Overtime Penalty Rates 18.5.9 Salary for Overtime Purposes 18.5.10 Minimum Overtime Payments for Separate Attendance 18.5.11 Multiple Incidences of Overtime Duty 18.5.12 Overtime on a Sunday or Public Holiday Continuing After Midnight 18.5.13 Rest Relief Following Overtime 18.5.14 Time Off In Lieu 18.5.15 Travelling and Driving 18.5.16 Exchange of Duty 18.5.17 Part-time Employees - Conditions of Payment 18.5.18 Temporary Part-time Employees with Loadings 18.5.19 Sunday Overtime Duty 18.5.20 Public Holidays - Overtime Payment 18.5.21 Public Holidays - No Other Penalty Payment Payable 18.5.22 Public Holiday On Rostered Day Off 18.5.23 Public Half Holiday Section 18.6 Overtime Meal Allowance 18.6.1 Purpose 18.6.2 Approved By 18.6.3 Eligibility 18.6.4 Authority 18.6.5 Maximum Period Of Duty Before Meal break 18.6.6 Meal Break Period 18.6.7 Rate of Meal Allowance 18.6.8 Return Home Provision 18.6.9 Overtime Duty Only Performed 18.6.10 Overtime Before Ordinary Duty 18.6.11 Overtime Following Ordinary Duty 18.6.12 Overtime Both Before And After Ordinary Duty 18.6.13 Public Holiday Duty 18.6.14 Meal Allowance For Unpaid Overtime 18.6.15 Overtime Meal Allowance For Employee Attending Lecture 18.6.16 Part-time Employees Appendix Rate of Overtime Meal Allowance Section 18.7 Rest Relief 18.7.1 Purpose 18.7.2 Applied By 18.7.3 Eligibility 18.7.4 Authority 18.7.5 Provisions 18.7.6 Requirement for Rest Relief 18.7.7 Rest Relief Following Emergency Duty 18.7.8 Rest Relief Penalty Payments Section 18.8 Restriction 18.8.1 Purpose 18.8.2 Applied By 18.8.3 Eligibility 18.8.4 Authority 18.8.5 Restriction Arrangements 18.8.6 Payment for Restriction 18.8.7 Payment for Extra Duty Performed 18.8.8 Multiple Incidences of Duty 18.8.9 Application of Emergency Duty 18.8.10 Attendance on a Public Holiday Section 18.9 Saturday Ordinary Duty 18.9.1 Purpose 18.9.2 Approved By 18.9.3 Authority 18.9.4 Eligibility 18.9.5 Penalty Rate 18.9.6 Calculation Of Payment 18.9.7 Exclusion Of Penalty From Overtime And Salary Allowances 18.9.8 Highest Penalty Only 18.9.9 Part-Time Employee - Payment Entitlement Section 18.10 Sunday Ordinary Duty 18.10.1 Purpose 18.10.2 Approved By 18.10.3 Authority 18.10.4 Eligibility 18.10.5 Penalty Rate 18.10.6 Calculation of Payment 18.10.7 Exclusion of Penalty from Overtime & Salary Allowances 18.10.8 Highest Penalty Only 18.10.9 Part-time Employee - Payment Entitlement Section 18.11 Shift Duty 18.11.1 Purpose 18.11.2 Approved By 18.11.3 Authority 18.11.4 Eligibility 18.11.5 Shift Penalty Rates 18.11.6 Separate Calculation of Penalty Rates 18.11.7 Hourly Rate for Penalty Payments 18.11.8 Exclusion of Penalty from Overtime and Allowances 18.11.9 Shift Spanning Period With Different Penalty Rates 18.11.10 Employee Acting In Another Position 18.11.11 Actual Performance 18.11.12 Shift Penalty Not Payable During Leave 18.11.13 Ordinary Hours of Duty Not Varied Section 18.12 Stretch of Shift/Change of Shift 18.12.1 Purpose 18.12.2 Approved By 18.12.3 Eligibility Stretch of Shift 18.12.4 Authority 18.12.5 Penalty and Stretch of Shift 18.12.6 Stretch of Shift Applies to Ordinary Duty Only 18.12.7 Sundays and Public Holidays 18.12.8 Meal Allowance 18.12.9 Hourly Rate Change of Shift 18.12.10 Application of Change of Shift Penalty 18.12.11 Higher Position 18.12.12 Overtime 18.12.13 Penalty Rate 18.12.14 No Other Penalty For Duty Outside Normal Shift 18.12.15 Penalty for Duty Within Normal Shift 18.12.16 Total Calculation 18.12.17 Return of Absent Employee 18.12.18 Change After Commencement of Duty Section 19 - Corporate Travel 19.1 Purpose 19.2 Authority 19.3 Approved By 19.4 General 19.5 Class of Air Travel 19.6 International Air Travel 19.7 Class of Domestic Travel (Other Than By Air) 19.8 Advance Purchase Bookings and Tickets 19.9 Seat Reservation Costs 19.10 Persons Attending For Interview 19.11 Use of Standard Lower Than Entitlement 19.12 Accommodation 19.13 Transportation Nest Sections
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